Preparing your documents

Here are some tips and tricks for scanning, converting and combining the supporting documents to provide for your application.

To scan

If you only have paper copies of your official documents, take photographs of them or scan them directly to PDF format.

If you do not have access to a scanner:

  • The Service d’impression at the Université de Montréal and the FAÉCUM are here to help you! Don’t hesitate to use their services. Some fees apply.
  • Use the services of a photocopying centre near you.

For UdeM students: self-service devices are accessible on campus. Don’t forget to bring your USB key! Some fees apply.  

From a computer

Converting to PDF format

From a Microsoft Office file

To export or save your file in PDF format:

  1. Go to the “File” menu.
  2. Click on “Save As” (on Windows) or “Export” (on iOS) and select PDF format.
From an image file

From Windows Photo Viewer:

  1. Click on “Print” in the “Print” menu.
  2. Select “Adobe PDF” as the printer.
  3. Finish by clicking on “Print.”

Combining your documents in one PDF file

To combine several pages in one PDF file, several tools are free and accessible online, such as PDF Candy.

From a mobile device

Converting to PDF format

On Android in photos

After taking a photo of your document:

  1. Open the “Gallery” or “Photos” application.
  2. Select the photo of your document.
  3. Click on the “More” button.
  4. Click on “Print/export to PDF.”
  5. Then click on “Select a printer” and “Save as PDF.”

On iOS on Notes

iOS 11 and later versions allow you to scan documents in Notes. You can also add a signature or sign a document by hand.

To scan a document:

  1. Open a new “note.” Click on the “more” button, then on “Scan documents.”
  2. Place your document in view of your device’s camera.
    • If your device is on “auto” mode, your document will be scanned automatically.
    • If your device is on “manual” mode, click on or on one of the volume control buttons.
  3. Drag the corners to adjust the scan to the size of the page, then press “Keep scan.” Add additional pages to the document as needed or click on “Save” when you have finished.

Combining your documents in one PDF file

Adobe Scan is a tool for scanning and converting to PDF format and assembling several pages in one document. It is available at the following links:

Then, follow these simple steps:

  1. Register for a free account.
  2. Point your device’s camera at the document and click on “Save as PDF.”
  3. Repeat for each page to add to the document.